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| Job Ref. ID: |
50611 |
| Job Title: |
Specialist - Indirect Procurement |
| Division: |
SUPPLY CHAIN (planning, purchase, clearance, shipping, store) |
| Country: |
UNITED ARAB EMIRATES |
| Work Location: |
UAE (RAK head office) |
| Job Type: |
Specialist |
| Employment Type: |
Full Time Employment (Limited Contract) |
| Job Description: |
| Purpose: |
Specialist – the role holder will be responsible to sourcing new suppliers, ensuring that the purchased products and materials meet specific specifications, negotiating purchase terms, and evaluating supplier performance. Responsible for ensuring timely deliveries and resolving any supply issues or discrepancies till payments to the vendor. Complete P-P responsibilities |
| Key responsibilities & Accountability: |
• Sourcing new suppliers.
• Check daily released PRs of the assigned department, send enquiries and PO creation. Check the last procurement history price in the system for the repeat order materials.
• Ensuring that the purchased products and materials meet specific specifications.
• Negotiating purchase terms with vendors and evaluating supplier performance
• Getting approvals from Manger on price through the Comparative sheet, Attaching all supporting documents in SAP before PO creation, Get it released orders and sharing with the vendor.
• Responsible for ensuring timely deliveries and resolving any supply issues or discrepancies.
• Responsible for Coordinated with the finance department to clear the vendor payments on time.
• Liaise with internal stakeholders’ teams and maintain strong supplier relations with effective and efficient communications.
• Comply with company policies, procedures, and regulatory standards.
• Handle the GMP -QMS activities such as Change Controls, CAPA, Deviations wherever applicable.
• Freight finalization wherever applicable through the comparative sheet from the Manager, arranging documents for MOH approval, Freight forwarder nominations, Pre-alert documents sharing and follow-up with Internal stakeholders for shipment clearance and delivery part wherever its applicable.
• Update the SAP system with all data about the delivery, shipping documents and last status in the concerned order/requisition is necessary.
• Support and work with cross-functional departments for better business requirements.
Prepare monthly reports of includes, No of open PRs released. No of PRs handled, No of POs created Value of cost savings for the organization.
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| Qualifications: |
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- Education |
• Bachelor’s Degree in procurement knowledge.
• Good User of MS Office, SAP and other related Applications.
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- Experience: |
5-8 years of relevant pharma industry experience |
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- Training: |
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| Key Competencies: |
• Accountability & ownership.Good Command in English Good communication, interpersonal and collaboration skills.
• Excellent understanding of the Pharmaceutical Business with strong negotiations. Motivated, highly organized, focused, and hardworking.
• Must have a solution-centric mind to understand issues and solve them within a stipulated time frame, the ability to understand new issues quickly and make decisions.
• Understands how to align resources and manage others to achieve desired results.
• Ability to prioritize, multi-task and work effectively under pressure to meet deadlines.
• Organized professional, self-motivated to learn new systems and implement them at workplace-Open for change adaptability.
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| Technical Competencies: |
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